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A virtual data room is an online platform that allows the secure and efficient exchange of information with third parties. It is usually used in the M&A process, where buyers look over large volumes of documents, but it could be used in any scenario that requires confidential access to information by third parties.

When deciding on the right VDR provider, take into account the needs of your company. VDRs are extensively used in certain industries, including M&A due-diligence and due diligence intellectual property protection and biotech licensing. Even small-sized businesses can benefit from securely sharing documents and files with board communications as well as potential investors and other.

The cost structure is also important when selecting the best VDR. Choose a provider that offers several pricing options including per-storage and per page to flat charges and unlimited usage. A lot of these pricing models are similar to internet and cell phone plans, which allows you to know exactly what you’re paying for the services you need.

The top VDR providers provide easy-to-use, user-friendly interfaces that are suitable for both the CFO as well as the entry-level accountant. Furthermore, they must be secure enough to meet the requirements of your industry, and offer audit logs to show what the users are doing in the data room.

It is a good idea to test a couple of VDRs before you decide on one that is suitable for your business. This will allow you to evaluate features and ensure that you get the most value of the tool without spending a lot of money on additional features.